El Paso Commission for Women — Privacy Policy

Effective Date: August 30, 2023
Last Updated: October 15, 2025

The El Paso Commission for Women (“we,” “our,” “us”) respects your privacy. This Privacy Policy explains what information we collect, how we use it, and the choices you have. By using our website or submitting information to us, you agree to this Policy.

1) What we collect

Information you give us (via forms)

  • Names (collected through Jotform or in person)
  • [Email address]
  • [Phone number]
  • [Organization/affiliation]
  • [Event RSVPs, volunteer interests, or messages you send us]

We collect only what you choose to share.

Information collected automatically (our website)

  • Basic device and usage data such as IP address, browser, pages viewed, and timestamps.
  • [Analytics: If enabled, we use Google Analytics to understand website traffic and improve our services. See “Cookies & analytics” below.]

We do not sell personal information.

2) How we use your information

  • Respond to your inquiries or requests
  • Manage event registrations, newsletters, and volunteer coordination
  • Improve our website and programs
  • Maintain safety, security, and compliance with applicable laws

We use the minimum necessary information for these purposes.

3) Legal bases (for visitors where required)

Where applicable (e.g., outside the U.S.), we rely on: your consent, our legitimate interests (program administration, communications), and legal obligations.

4) When we share information

We may share information with service providers who help us operate our website and programs. These providers must protect your data and may only use it to provide services to us.

Key service providers

  • Jotform – hosts our web forms and stores submissions you send (e.g., your name).
  • Google – provides services such as email/workspace tools and [optional: Google Analytics].

We may also disclose information if required by law, to protect safety, or with your consent.

5) Cookies & analytics (edit/keep as needed)

  • Essential cookies help our site function and cannot be turned off.
  • Analytics cookies (optional): If we enable Google Analytics, it sets cookies to measure site traffic and usage trends.

Your choices:

  • You can block cookies in your browser settings.
  • To opt out of Google Analytics, you can use the Google Analytics Opt-out Browser Add-on or your browser’s privacy features.

6) Data retention

We keep personal information only as long as necessary for the purposes described above, and then delete or de-identify it.

  • Form submissions (Jotform): kept for 2 years or until the related program ends.
  • Email correspondence: kept for indefinitely.
    Adjust these periods to match your practices.

7) Security

We use administrative, technical, and organizational measures appropriate to the sensitivity of the information. No method of transmission or storage is 100% secure, but we strive to protect your data.

8) Children’s privacy

Our website is not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided personal information, please contact us so we can delete it.

9) Your choices & rights

  • Update or delete: You may request access, correction, or deletion of your information.
  • Unsubscribe: You can opt out of non-essential emails by using the link in our messages or contacting us.
  • Do Not Track: Our site does not respond to “Do Not Track” signals, but you can control cookies as described above.

If you are outside the U.S., you may have additional rights under local law.

10) International visitors

If you access our site from outside the United States, your information may be processed and stored in the U.S., where privacy laws may differ from those in your country.

11) Third-party links

Our site may link to other websites we do not control. We are not responsible for their content or privacy practices.

12) Changes to this Policy

We may update this Policy periodically. Changes will appear here with a new “Last Updated” date. Material changes will be highlighted for a reasonable time.

13) Contact us

El Paso Commission for Women
El Paso, Texas
elpasocfw@gmail.com
https://elpasocommissionforwomen.org

Where your data is sent

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